We respect your right to privacy and we aim to ensure you have a trustworthy experience with us, including when using our websites or shop and booking with or through us. We understand that you care about how your personal data is used by us, and we want to share with you the policies and practices we’ve adopted. This way you can feel confident about how we handle your personal data.
We will update our policies and this Privacy Statement from time to time. The most current version will always be located on our website.
PERSONAL INFORMATION WE COLLECT
We will only collect personal information that is necessary to deliver the best possible service to you.
The types of personal information we collect will vary depending on your dealings with ZJV (NZ) Ltd, trading as Ziptrek Ecotours and the products we (or our contractors and third parties) provide to you.
This information may include any or all of the following:
- Name, address(es), telephone number(s) and other contact details;
- Electronic address(es);
- Height & weight;
- Any preferences you tell us about.
Why we collect personal information
Generally, we collect and use personal information about you to provide a range of products, services and benefits relating to your travel needs.
We also collect personal information to assist in identifying ways in which we can serve you better, and to assist our internal administration and operations including accounting, risk management, record keeping, archiving, systems development and testing, and staff training.
Some of the information we collect is for the purpose of improving our interaction with customers. We collect personal information about you, including family members and friends, for purposes in relation to your and their dealings (either directly or indirectly) with ZJV (NZ) Ltd, trading as Ziptrek Ecotours.
- Bookings: First and foremost, we use your personal information to complete and administer your booking.
- Customer service: Sharing your details with our customer service staff allows us to help you when you need it: for example, helping you make a booking, or responding to your queries.
- Customer reviews: We may use your contact information to send you a short questionnaire about your experience. This helps us understand and improve our service.
- Marketing activities: We also use your personal information for marketing activities, as permitted by law. For example: We may use it to contact you by telephone or email with information on our latest news, offers and updates, including details of our services, special offers, discounts or promotions, new products or services, and forthcoming events or competitions. You consent to this when you click the checkbox during the booking process. You can also opt out at any time by clicking “unsubscribe” in the email.
- Other communications: There may be other times when we contact you by email or phone, depending on the contact information you share with us. There could be a number of reasons for this:
*We may need to respond to and handle your requests.
*When you use our services, we may send you a questionnaire or ask you to review your experience with us.
- Market research: We sometimes ask our customers to take part in market research. Any additional personal details that you give us as part of this research will be used only with your consent.
- Fraud detection and prevention: We may use personal information to detect and prevent fraud and other illegal or unwanted activities.
- Improving our services: We use personal information for analytical purposes, to improve our services, to enhance the user experience, and to improve the functionality and quality of our online travel services.
If you do not wish to receive information from ZJV (NZ) Ltd trading as Ziptrek Ecotours, please use the contact details below to let us know. Please note that if you make such a request:
- We may still need to use your personal information to provide you with the services and products you have requested as a customer; and
- It may not be possible for us to immediately action a request to cease receiving any or all marketing material. However, we will respond to such requests as soon as practicable and will make all reasonable efforts to promptly activate a change in preference to opt out of receiving future marketing material.
Sensitive Personal Information
We may also collect and use certain especially sensitive personal information about you, namely specific details of any relevant health conditions, disabilities, height and weight and access requirements that you may have. We collect this information directly from you to try to ensure that your trip is appropriate for your needs and to try and keep you safe during any trip that you plan through us.
By law it is required that we obtain your consent to the collection of ‘sensitive information’ and unless you tell us otherwise, we accept that you have agreed to the collection of all information that is provided to us for use in agreement with this policy.
DISCLOSURE TO THIRD PARTIES
In certain situations, we may share your personal information with third parties:
Suppliers of travel and other services
We may provide your personal information to our contractors or related companies for the purposes of, or in connection, with the supply of products and services to you.
Third-party service suppliers
We may use third-party service suppliers to process your personal information on our behalf for the purposes described above. When a booking requires it, we may also work with third-party payment service suppliers to facilitate payment. We also work with third-party advertisement networks to market services on other platforms and involve third-party suppliers for analytical purposes. All these third parties will be bound by confidentiality agreements and will not be allowed to use your personal information for any purposes other than those described
We do not share your personal information with third parties for them to use for the purposes of sending you marketing information or for those third parties to use your information for their own purposes.
HOW DOES ZIPTREK ECOTOURS PROTECT MY PERSONAL INFORMATION?
As with all information, ZJV (NZ) Ltd, trading as Ziptrek Ecotours will never rent or sell your personal information.
Personally, identifiable material is stored on servers or databases, which may involve storing data on storage or computer systems provided by third party suppliers. None of this is publicly accessible and protected by industry standard firewalls and have password protection systems.
We restrict access to personal information to our employees and contracted third party providers who need to know that information in order to process it for us and who are subject to strict contractual confidentiality obligations. We extend these privacy policies to our business relationships. We expect the companies we select as our service providers and business partners to honour our privacy policies in the handling of customer personal information.
Transmission of information over email is not secure, and if you submit any information to us over the internet by email you do so entirely at your own risk. We cannot be responsible for any costs, expenses, loss of profits, harm to reputation, damages, liabilities or any other form of loss or damage suffered by you as a result of your decision to transmit information to us by email.
SSL certificate for payments
We use industry standard Secure Socket Layer (SSL) technology which encrypts the payment information you enter via our website. This prevents other computers impersonating your computer and prevents third parties reading or changing your information as it travels over the internet. Credit Card details are NOT stored on our database when you book via our website. If you are unhappy about entering your payment information online, then you are more than welcome to call our offices on 0800 947 873 (freephone within NZ), +64 3 441 2102 or firstname.lastname@example.org
HOW WE COLLECT INFORMATION?
We may collect and update that information over the phone, email, over the internet, on our website, via webchat, in person or if you participate in our marketing campaigns.
When you visit our websites, we may collect certain information, even if you don’t book an experience with us. We will collect certain technical information about you when you visit our website. This is likely to include: the internet domain you use, your IP address or other device identifier, your browser type and version (e.g. Chrome or Internet Explorer), the operating system and platform that you are using (e.g. Windows or Mac), the screen resolution of your device, the dates and times when you access our website, the full URLs of the pages you visit and the websites or links that you use to access our website, login information, details of products or services that are viewed and the length of visits to certain pages of the website. None of this information by itself will be able to tell us who you are, but it can still be considered ‘personal’ information.
We use this information for site management and security purposes (such as troubleshooting and testing) as well as to help us improve our website. We do not try to identify individual users or their usage habits from this data. Raw data logs are retained temporarily as required for security and site management purposes only.
We collect this information so we can fulfil our legitimate interests as a business to ensure that our website is fit for purpose and promotes our services appropriately for our customers, including by displaying information that our customers are interested in. We also rely on our legitimate interest in measuring customer satisfaction and troubleshooting any website issues. Where required by law, we may also seek and rely on your consent.
We may collect and use information from various sources in connection with the marketing and advertising of our services. We may also use data we collect from you (either directly or via our website or advertising) to help us to measure the effectiveness of our advertising and to establish what interests you and what doesn't.
Photographs, Video & Testimonials
Feedback supplied to ZJV (NZ) Ltd, trading as Ziptrek Ecotours may also be used in print and online for marketing and advertising purposes. This includes but not limited to, third party review sites and questionnaires supplied to us post-tour. Additionally, any photographs, video and text sent to ZJV (NZ) Ltd, trading as Ziptrek Ecotours must be the client’s own.
If you contact us about these rights, we may ask for proof of your identity before we act and may refuse to act if you do not provide this or your identity is not established by you. This is to ensure that your data is protected and kept secure.
Access to your personal data
You may request us to tell you whether we are processing personal data about you, to tell you what personal data we are processing and for what purposes, and to provide you with a copy of your personal data that we hold. The law does allow us, in certain cases to refuse your request, and we will advise you at the time if this is the case. We will need to verify your identity before disclosing personal information.
A Right to Object
You have the right to object to the use of your personal information for direct marketing or where we use it on the basis that we say we have a legitimate interest in using it.
You have the right to obtain and re-use your personal information for your own use in certain circumstances.
CONTACT & COMPLAINTS